Exhibitor Application Form - Yorkshire Dales Food and Drink Festival

Exhibitor Category: *

Exhibitor Name: *

Company Name/Organisation Name: *

Company Type *

On Site Contact for Event Dates: *

First

Last

On Site Contact Telephone Number for Event Dates: *

Address: *

Email Address: *

Telephone Number: *

Website:

Social Media Tags:

Please state your Facebook & Instagram social tags.

Category For Products: *

Description of products to be sold (Please be specific as you will only be able to sell what is on this form): *

Do you provide any food or drink that falls under any of these categories? Please select all that apply.

Do you intend to sell alcohol? (If yes you will be sent our separate license application) *

Yes
No

Is your company registered with your local foods standards agency? *

Yes
No

If yes, please select the local authority name: *

If other, please state here:

What is your current hygiene rating score? *

Do you intend to use any modes of heating/cooking food at the event – e.g., LPG Gas etc? *

Yes
No

Will you be bringing your own gazebo or street vehicle to the event? (all street food & charities must bring their own) *

Yes
No

Would you like to hire a gazebo or table space from us? (for artisan producers, non-food or crafters only) *

Yes
No

What is the size of your required pitch? (for street vehicles please include tow bar in pitch size) *

How many exhibitor passes would you require? (please note passes are at the organisers discretion and if they deem you have asked for too many, they may refuse the amount) *

How many car passes will you require? (please note passes are at the organisers discretion and if they deem you have asked for too many, they may refuse the amount) *

Table Hire – Artisan Area Only (Please write the number of tables you would like to order):

Do you intend to camp on site? *

Yes
No

If yes, please select the pitch you would like to book: *

(Please note there will be no camping allowed behind stands/within stands or in any vehicle. If you are staying on site, you will need a camping pitch in our camping areas. Any exhibitor found to be camping outside of the camping area will be removed from site)

Do you intend to use electricity at the event? *

Yes
No

Due to our venue location all power is supplied by our generators only. It is therefore essential and very important that we know exactly what equipment you will be bringing with you and using over the course of the festival weekends. Please list exactly which appliances you will be bringing and their wattage (this can usually be found on the appliance itself) and work out the total Kilo Watts you will require to run your stall. Please note this will be policed over the course of the event weekend by our electricians and event team. If any additional appliances are found on your stand which you have not listed below, you will be asked to unplug and remove the appliances. You will also be charged for any power used over your booked allocation. There is an additional charge of £20.00 + VAT for any exhibitor requiring more power than booked in advance at the event. Due to the amount of abuse of power in previous years any exhibitor who lists a fridge or a freezer will be required to select the overnight electricity option and will be invoiced for this. Our electricians will be checking this is has been ordered before they connect your supply. Please note if you do not arrive on site by 2pm on Friday 17th July we will not guarantee that your electricity supply will be connected on that day. Due to the demands on our event Electricians your electricity supply may take several hours to be connected, especially if you have not brought the correct adapters or you try and ‘pull’ more electricity than has been allocated to you from this form.

Please select from the list below what plug connector you need for your initial hook-up. It must be one of the options listed below. You must bring a plug to plug into the socket and any adapters you need. Failure to do this may result in you not being supplied electricity.

13 amp 3 pin (standard plug)
16 amp blue ceeform plug
32 amp blue ceeform plug

Please list the items you will be bringing and its individual KW usage: *

Please select total power required: *

Do you require overnight electricity? (If you are bringing a fridge or freezer you are required to have overnight electricity) *

Yes
No

Would you like to be included in our social media promotions? *

Yes
No

If Yes, please upload at least 3 images for us to use within our promotions

Click or drag files to this area to upload. You can upload up to 10 files.

Please also upload one image of your exhibitor stand set up, this helps us when looking through your application.

Contractual Obligations - I confirm that I will upload the below documents to my application and provide all listed documents upon demand during the event / display on my stand space, please upload the following: *

Click or drag files to this area to upload. You can upload up to 10 files.

- Copy of Public & Personal Liability Insurance Cover (of at least £5,000,000 for any one incident) and if necessary, a copy of your Employers Liability Insurance. - Allergens Notices clearly stating the ingredients used in all products to be sold / sampled to the public. - Risk Assessment for the event for your stand (you can use the standard downloadable template attached or you may upload your own). - Safety certificates (including PAT testing evidence) for any equipment you intend to bring to the event. - Evidence under the Food Safety Act 1990 – Food Hygiene Rating Certificate – A current copy of this. - Copy of your Food Safety System

By submitting this application, I agree to the aforementioned contractual obligations and the Terms & Conditions document for Exhibitors. *

I Agree