Exhibitors FAQs

Saturday & Sunday traders will trade from 9am – 7.30pm each day.

Friday afternoon & Late night traders will trade from 2pm – 10:45pm on Friday and 9am – 10:45pm Saturday & Sunday.

In 2022 we had 24,000 attendees over Saturday & Sunday and over 30,000 attendees over the whole weekend.

Yes, you can camp on site with a tent/motorhome/campervan/caravan or trailer tent in our camping fields. If you would like to camp on site you need to select this on your application. We will then book this in for you.

Please note there will be no camping allowed behind stands/within stands or in any vehicle. If you are staying on site, you will need a camping pitch in our camping areas. Any exhibitor found to be camping outside on the camping are will be removed from site

You will be given a timeslot for your set up on Friday, this will be between 8am – 1:30pm. There will be no set up allowed after 1:30pm as the field will open for the public at 2pm and there will be no vehicle movement allowed.

Yes, you can bring your children to the festival. They will need a ticket which can be purchased online or if you are staying on site will need to be purchased over the phone with us for a weekend pass.

No one under the age of 16 can work or be seen working on your stand. This is against our terms and conditions. If you would like to bring your children with you, make sure they have a guardian to look after them whilst you work.

Yes, you can bring your dog to the festival. They will need a ticket which can be purchased online or if you are staying on site will need to be purchased over the phone with us for a weekend pass.

No dogs are allowed on street food, bars or artisan food trading stands. This is a health and safety risk and if they are seen to be on your stand you will be asked to remove them.

If you require more car passes than what you asked for on your application form, please contact the team at exhibitors@yorkshiredalesfoodanddrinkfestival.com and they will either send you an extra pass (depending on how many you asked for on your application) or ask you to purchase a car park pass for our main car park.

No, there is absolutely no set up allowed on Saturday morning, all stands must be set up on Friday. There will be no vehicle movement after 2pm on Friday and you will be given a set up time based on your location at the festival between 8am – 1pm Friday 22^nd July.

Yes, if you can carry your stock from your vehicle in the main car park (we recommend you bring a trolley with you). You may restock each morning from 7am – 8:30am. All vehicles will be removed from the exhibitor areas to the car park at 8:30am Saturday & Sunday.

Yes, you must organise this with the festival team in advance to the festival. We do not allow any delivery of stock/furniture or equipment on Friday 22nd July. 

You may deliver stock/furniture or equipment to the site until Thursday 21st July, please let the team know of any deliveries coming to site. We cannot accept deliveries on Friday as we have our campers and other exhibitors arriving. In the past we have had lorries/luton vans get stuck trying to deliver on a Friday and hold up traffic.

You will be notified of which gate to go to on Friday for your set up time slot, this will be GATE C. This gate is to be used on set up and for restocking (Saturday & Sunday morning 7am-8:30am) only.

The exhibitor car park is located through GATE A. Please do not park in the visitor car park, wait to be guided by one of our traffic management team. They will guide you to the correct car park for Exhibitors.

All Exhibitors must be on site by 8:30am Saturday & Sunday. The exhibitor car park will shut at 8:30am, if you are late you will need to pay a fee for the main visitor car park and may not be allowed to trade.

Exhibitors must be ready to trade by 8:45pm.

Yes, we have multiple water taps per area for you to use, these will be marked clearly on the exhibitor map which will be included in your exhibitor pack before the festival.

We will send you an exhibitor pack with all the information you will need before the festival, this will include your exhibitor number which is your pitch. These will be marked clearly on a festival map with the festival area you are in. If you cannot find your exhibitor stand please let us know and we will be happy to help.

No worries at all, please email the team at exhibitors@yorkshiredalesfoodanddrinkfestival.com explaining what needs to be changed and they can do this for you.

That’s great news! We cannot wait to have you with us! If your application is accepted, you will be sent an your contractual terms and conditions to sign. We will ask for your bank details to set up a direct debit for your non-refundable deposit, which will be taken from your bank 30 days after receipt of your signed contract. The remaining balance will be taken 90 days after receipt of your signed contract. Please note, non payment/cancelling of direct debit or if we are unable to contact you, may result in your application being cancelled and your stand given to those on our waiting list.

Your deposit will be invoiced to you and paid 30 days after receipt of your signed contract. The remaining balance for your pitch will invoiced to you and paid 90 days after receipt of your signed contract.

The waste/damage deposit fee is £100, this is to ensure that our ‘Leave No Trace’ policy is enforced. We had a lot of waste left and damage to the grass/fields in 2021 and as our festival home is on a working farm it is unsafe for the animals. All waste should be taken to the skips and not left on your exhibitor space. There should be no damage to the grass or burn marks. A member of our authorised team will visit your pitch before you are allowed to leave site to make sure you have adhered to our ‘Leave No Trace’ policy and your deposit will be refunded within 14 days of the event ending. Please note our team may take photographs of any damage or waste left on the allocated space which may be used as evidence.

We have strict tradelines that we stick to, to make sure we have a variety of food, drink, crafts and products at our festival. Your business may have been a tradeline that was already full at the time of your application. Not to worry though, you will be added to our waiting list and we will contact you if a space becomes available!

This depends on the tradeline, we have strict tradelines that we stick to, to make sure we have a variety of food, drink, crafts and products at our festival. If you would like to know before you submit your application or after you have submitted an application, please email the team at exhibitors@yorkshiredalesfoodanddrinkfestival.com and they can let you know.

We are sorry to hear that, please email the team at exhibitors@yorkshiredalesfoodanddrinkfestival.com or call us on 01756 796015 to let us know as soon as possible, this gives us the chance to pass on your space to someone else.

Yes, if you cancel your application within 180 days of the event, you will receive a refund of monies paid minus your non-refundable deposit. There will also be a charge of £50.00 plus VAT for administration charges for all processed cancellations.

If you cancel your application in less than 180 days of the event, no payments made towards the festival will be refunded.

If the festival has to be cancelled or postponed for reasons out of our control, we will offer all exhibitors the option to move their booking to a new date as we would still love to have you with us.